Resting face; engaged face

Recently, my adult daughter asked me, “Dad are you mad at me?” I was surprised at her question. “Of course not,” I replied, “what makes you think I’m upset?” She said, “I’m just having a hard time reading your silence and your facial expression.”

I then realized that I was displaying my “resting face,” which is, at best, difficult to read, and at worst foreboding and unfriendly. 

Some definitions will help:

Resting face – the way your face looks when you are at ease, with facial muscles relaxed. 

Engaged face – the way your face looks when you are consciously manipulating your face to appear more engaged, approachable, and friendly. I’ve also heard this called a “yes face.”

To display an engaged face, raise the eyebrows, open up the eyes, smile, and raise the forehead.

To exhibit a resting face, do nothing. 

I constantly hound my adult choir about this, reminding them that during performance their resting face is inadequate. If we’re singing a joyful text we need to look joyful. Actually, regardless of the message we’re singing, a resting face is lacking; it’s boring and unconvincing. 

I have a friend who constantly bears a pleasant expression. I asked him how he managed to maintain such an agreeable and inviting countenance. He said that it was a habit he consciously developed through the years. Now it is his default setting.

We must learn when we need to “change masks.” When I’m alone, my resting face will suffice, but when I’m in public and especially when people are looking at me, I should perk up my countenance. 

Question: What are your thoughts about this essay? You can leave a comment by clicking here.

When communicating, be succinct

In his book Presentation Zen, Garr Reynolds writes that one day, when teaching on the importance of eliminating unnecessary words when communicating, one of his students told a story that he had learned when growing up in India. 

Here’s the story.

When Vijay opened his store, he put up a sign that said: “We Sell Fresh Fish Here” His father stopped by and said that the word “We” suggests an emphasis on the seller rather than the customer, and is really not needed. So the sign was changed to “Fresh Fish Sold Here” 

His brother came by and suggested that the word “here” could be done away with—it was superfluous. Vijay agreed and changed the sign to “Fresh Fish Sold.” 

Next, his sister came along and said the sign should just say “Fresh Fish.” Clearly, it is being sold; what else would you be doing?

Later, his neighbor stopped by to congratulate him. Then he realized that all passers-by could easily tell that the fish was fresh and that mentioning the word “fresh” actually made it sound defensive as though there was room for doubt about the freshness. So, he changed the sign to just: “Fish”

As Vijay was walking back to his shop after a break he noticed that one could identify the fish from its smell from far away, even at a distance from which one could barely read the sign. He knew there was no need for the word “Fish” so he took the sign down.

When writing or speaking, particularly in a business context, use as few words as necessary. Readers are impatient and they don’t want to work harder than necessary to get your message. 

Here are examples of tightening your prose.

  • “Learning is a process that requires…” becomes “Learning requires…”
  • “They grew slack in their work for the seminar” becomes “They neglected the seminar.”
  • “In close proximity to” becomes “near.”
  • “In the majority of cases” becomes “usually.”
  • “He stayed home due to the fact that he was ill” becomes “He stayed home because he was ill.”
  • “He’ll return in the near future” becomes “He’ll return soon.”
  • “The survivors were in a desperate condition” becomes “The survivors were desperate.”
  • The theater has seating accommodation for 600” becomes “The theater seats 600.” 

How would you shorten these phrases?

  • “The aircraft had a long-range capability.”
  • “He agreed to play on an amateur basis.”
  • “At the present time…”
  • “Due to the fact that…”

If you want a severe challenge shortening a sentence, work on this: According to Wikipedia, the longest grammatically correct sentence is contained in Absalom, Absalom! by William Faulkner. The sentence is composed of 1,292 words (in the 1951 Random House version). 

A lot can be said in few words. Albert Einstein’s doctoral dissertation was only 26 pages long. When he first submitted his dissertation, it was rejected for being too short. Einstein added a single sentence and sent it back, whereupon it was accepted.

Leaders, the next time you communicate to your constituency, trim down the number of words you use and your message will be easier to understand and better received.

If you want to read one book on improving your writing skills, I recommend William Zinsser’s On Writing Well, third edition. 

Question: What are your thoughts about this essay? You can leave a comment by clicking here.

Avoid the hot stove effect

The hot-stove effect was first proffered by humorist Mark Twain.

“We should be careful to get out of an experience only the wisdom that is in it and stop there lest we be like the cat that sits down on a hot stove lid. She will never sit down on a hot stove lid again and that is well but also she will never sit down on a cold one anymore.”

Throughout life, be careful not to overreact to painful experiences. Failures, embarrassing moments, and hurtful events – if not properly processed – can have an inordinate impact on our lives and dissuade us from “jumping on the stove” again.

Carefully study and analyze your experiences and put them into proper perspective (even positive experiences, if not properly processed, can lead to unhealthy behavior).

For example:

  • You may abandon a helpful technology because your first experience with it was distasteful.
  • Some divorcees feign the thought of marrying again because of the hurt they sustained in a former marriage.
  • Not being accepted into your school of our choice may discourage you from pursuing higher education.

I have been a public speaker and teacher for 30 years, but two embarrassing moments in my early years might have derailed this aspect of my career.

When I was eight years old I was asked (with no prior notice) to stand in front of my Sunday School class and pray aloud. I froze…awkward silence ensued…kids giggled…I was embarrassed.

But the following week, one of my teachers took the time to meet with me and he spoke words of comfort and encouragement, helped me compose a written prayer, and coached me as I practiced reading it aloud in the same room where the nightmare took place. Then he arranged for me to speak the prayer in the same Sunday School Class the next Sunday. All went well and I fully recovered from the debacle.

In high school, I was vice president of my senior class. Once, when speaking before the student body, I planned on using the phrase “hook, line, and sinker,” as in, “he was so naive that he swallowed it hook, line, and sinker.” But in my speech the phrase came out “sink, line and hooker.”

My classmates were unmerciful. Unfortunately, no one helped me process what had happened; fortunately, I thought carefully about the incident by myself and decided that though it was a bad experience, it need not be a life-changing one.

A wonderful way to love others is to recognize when they may be susceptible to the hot-stove effect and then take the initiative to help them process the incident and put it into proper perspective. I will be forever grateful for my Sunday School teacher (I cannot even remember his name); he might have salvaged my future career.

Question: What are your thoughts about this essay? You can leave a comment by clicking here.

Don’t waste people’s time

Time is a precious commodity. If traded on the commodities market, its value would be incalculable. But alas, time cannot be bought or sold. And while the length of our lives varies and is unpredictable, the number of hours we have in each day is fixed.

Many books have been written on how to maximize your time. Read them and learn. You are the steward of your own time.

This essay focuses on the negative influence that people can have on other people’s time. In other words, if you want to waste your own time, that’s up to you, but don’t waste my time. Likewise, I don’t want to waste your time.

So let’s agree…

Be punctual.
If you have an appointment with someone at 1:00 p.m. and you arrive at 1:05, you have squandered five minutes of her time. To be on time you must be early; it’s nearly impossible to be precisely on time – time is moving too fast. For instance, if a meeting starts at 1:00 you can’t walk in 1:00 – that occurs in a milli-second and then becomes the past. You must arrive before 1:00.

Be organized.
When you are responsible for a project that involves other people, you must be organized or you’ll waste their time. You must predetermine what needs to be accomplished and know the quickest way to do it.

Plan ahead.
Plans exist in the future. The past is history, the present is reality. Always have a plan for what the future can look like.

Be decisive.
Often, it is wise to postpone a decision until it must be made – careful contemplation and monitoring changing variables are good reasons to delay a decision. But when a decision needs to be made, do so.

Be quick, not slow.
By and large, slow is not good. Jack Welch, former CEO of GE would ask his protégés, “Who wants to be slow?” It was a rhetorical question; I hope no one raised his or her hand. While it’s good to be thorough, careful, wise, circumspect, cautious, and deliberate – don’t be slow.

Monitor conversations and keep them on track.
When you and I are talking to each other, let’s pay attention to what we’re talking about and use our time wisely. For instance, don’t spend time talking about irrelevant topics.

A man (whom I did not know) once approached me and said, “Don, I know you lived in Austin, Texas, for a few years. Did you know a man named Ted Wallenburg?” I replied that I didn’t, but he spent the next four minutes telling me all about Ted, a man who had no connection to our lives. Why did he do that?

Also, don’t repeat yourself. When you and I are conversing, I will listen carefully and comprehend what you’re saying. I get it. So you don’t need to say it again. If I don’t understand, I’ll ask for clarification. Circular dialogue is a waste of time.

And let’s carefully consider the topics we want to discuss and allocate our time wisely. If we have only 20 minutes to converse, let’s not talk 12 minutes about an insignificant issue.

Anticipate
When I was 13 years old, we lived next door to an engineer whose hobby was rebuilding Volkswagen engines. One summer I served as his apprentice, so on warm summer evenings we rebuilt engines in his garage.

One of the first lessons he taught me was, “Don, try to anticipate what needs to happen next and act accordingly – hand me the right tool, fetch the next part to be installed – always be thinking two or three steps ahead in the process.”

That’s a great lesson to learn because it saves time.

Understand what can happen simultaneously and what must happen sequentially, and act accordingly.

Pay attention.
President Reagan was buried on June 11, 2004. It was a dreary, rainy day. Nancy Reagan and her family stood in the drizzling rain to watch the casket being taken from the Capitol Rotunda to the National Cathedral. A young military escort held an umbrella over Mrs. Reagan to shield her from the elements. In a moment of mental lapse, the young man allowed the umbrella to drift off to the side, exposing Nancy to the rain. She reached up, grabbed the man’s hand, and yanked the umbrella back into place.

Ouch. I can just imagine what the young man’s commanding officer might have said to him after the funeral: “Son, your only job of the day was to hold an umbrella over Mrs. Reagan. That’s not a difficult assignment. Millions of people were watching. What were you thinking?”

A Boy Scouts leader used to tell his boys, “If you are early, you are on time. If you are on time, you are late. If you are late you owe everyone ice cream.”

I like that. Don’t waste my time.

Question: What are your thoughts about this essay? You can leave a comment by clicking here.

Add margins to your life

Plus - 12 best books I read last year – book 6 of 12

 

You need margin to think. You need margin to play. You need margin to laugh. You need margin to dream. You need margin to have impromptu conversations. You need margin to seize unanticipated opportunities. Mark Batterson

It’s hard to walk on a narrow, straight line. There’s little room for error so even trying is stressful. Walking between two parallel lines is easier, especially if the gap between the two lines is broad.

As you walk through life, give yourself some margin.

In his book Fairness is Overrated, Tim Stevens shares these thoughts about the benefits of having margin in your life.

  • Margin makes you pleasant; no margin makes you grumpy.
  • Margin allows you to be generous; no margin makes you Scrooge-like.
  • Margin helps you listen. Without margin, you come across as someone who doesn’t care.
  • Margin gives you space to learn, grow, and dream. Without margin you become stale and empty.

We need to maintain margin in our schedule ( free time), finances (discretionary funds), emotional energy (time away from high-maintenance people and situations), and expectations (of ourselves and others).

I recently asked members of my staff why we all struggle with creating margins in life. Here are some of their responses:

  • Cell phones, social media – I’m always connected.
  • I have difficulty saying “no.”
  • Margins must be proactively scheduled/planned; I just don’t do that.
  • Boundaries help create margins; I just don’t create boundaries in my life.
  • I have unrealistic expectations of what I should produce so I’m always in hyper-productivity mode.
  • Some psychological baggage from my past makes it hard for me to slow down; in an unhealthy way, my sense of well-being is tied to my staying busy.

In a separate post, we’ll talk about “tightening up your life.” Some people have too much margin; they are unproductive and irresponsible. But this week, analyze your life in terms of margin.

Question: What are your thoughts about this essay? You can leave a comment by clicking here.

12 best books I read last year – book 6 of 12

Chasing Venus – Andrea Wulf, 2012. On two days in 1761 and 1768, astronomers observed Venus traveling across the face of the sun. They used the data to calculate the dimensions of our solar system. If you like history and science you’ll enjoy this book. Click here for more information from Amazon.

Stay flexible—“90% of the time we were off course”

I recently heard a lecture given by an engineer who worked on the Apollo 11 mission that put Neil Armstrong, Edwin “Buzz” Aldrin, and Michael Collins on the moon. He said that during the entire flight, “90% of the time we were off course.” The target stayed the same—land on the moon—but getting there required constant monitoring and adjustments. There was no cruise control function during the nine days it took to get there and back.

Our lives are also unpredictable and mutable. In life, you will never see the full path and it seldom plays out according to our plans and expectations. Early in my life I could not have predicted where I would be at age 65 and the challenges and opportunities I would facing throughout life.

I’m not advocating an undisciplined, meandering approach to life. Have goals and destinations, but realize that the path to them fluctuates and that even your goals and destinations may change.

1. Constantly monitor where you are and where you’re going. We often get so focused on the moment that we lose track of larger issues. On a regular basis take time to evaluate your life and organization.

2. Be flexible. Stiff things break, flexible things bend. There’s constant tension between efficiency and effectiveness. Efficiency argues for routine and order; effectiveness requires flexibility and change. Pursue both.

3. Demonstrate grit. A combination of courage and resolve, grit helps us persevere through failure and difficult times. It’s the positive side of stubbornness.

In life and leadership, constantly tweak your targets and recalibrate your trajectories because 90% of the time you’ll likely be off course.

Question: What are your thoughts about this essay? You can leave a comment by clicking here.

Diversity in a pasta dish and in the workplace

This illustration may seem mundane and simplistic but it speaks to an important issue.

One of my favorite meals is pasta night at Byron’s Restaurant (see picture). You select your type of pasta (bowtie, spaghetti, penne), sauce (marinara or Alfredo), and your choice of 20 different ingredients (sausage, chicken, shrimp, olives, sun-dried tomatoes, green peas, artichokes, mushrooms, etc.). I usually choose all available options so my dish is an amalgamation of multiple flavors, textures, and aromas.

What I love about the dish is that although it is a mixture of many varied ingredients, the unique integrity of each is maintained. I taste the crunchiness of the green peas, the briny taste of the shrimp, the umami taste of the sun-dried tomatoes, the earthiness of mushrooms, etc.

Now, let me use this culinary observation to illustrate an important leadership principle.

Leaders, a critical part of creating an effective team is choosing diverse members. Choose people of different:

  • Age
  • Personality
  • Gender
  • Ethnic background
  • Skills and experience
  • Ideology
  • Passions

Once you’ve selected a diverse group, allow each team member to maintain and express their individuality—don’t homogenize them.

We often do compile a diverse team (because we embrace the benefit of doing so, or (sadly) because it’s the politically correct thing to do) but then we gradually discourage and discount each person’s uniqueness, often in pursuit of a faux sense of oneness and unanimity. Instead, continually encourage and affirm each person’s unique contribution.

Do aim for consensus and harmony around common vision and plans – you don’t want to end up with fractured and dissonant pursuits – but don’t compromise people’s unique contributions to get there.

Back to the pasta dish. It is a terrific meal. The varied ingredients maintain their individual flavors and textures and combine to create a gastronomical delight.

Your team is also capable of producing delightful outcomes, if you’ll let them.

Question: What are your thoughts about this essay? You can leave a comment by clicking here.

Thought provoking questions that prompt interesting conversations

Work on crafting a personal response to the following questions. Answering them may open up a new space in your mind. They can also provoke interesting conversation; the next time you’re having dinner with friends, pose a question and ask everyone to respond. My response to each issue is in brackets.

  • Suppose that every night you tuck a child in bed and speak some phrases before he or she goes to sleep. Compose a phrase or series of phrases that you would want to say to the child every night. [You are safe; you are loved; I will take care of you.]
  • What are some things you want to do every year for the rest of your life? [Be on the Queen Mary 2 on its mid-December seven-day transatlantic cruise from London to New York.]
  • What is your favorite emotion? [Accomplishment.]
  • What have you changed your mind about lately? [I want to live in a small house, not a large one.]
  • What harsh truth do you prefer to ignore? [A family member struggles with addiction.]
  • To be happy in life we need at least three things: someone to love, something to look forward to, and something meaningful to do. What is your response to these three areas? [I love my family; I look forward to planting a vineyard and building a small house; my work is very meaningful to me.]
  • Is it better for a person to have a broad knowledge base or a deep knowledge base? [I like Thomas Huxley’s statement: “Try to learn something about everything and everything about something.”]
  • Why are humans so confident in beliefs that can’t be proven? [We desperately long for answers to difficult questions.]
  • What do you think about the organic food movement? [It’s often misrepresented and overvalued.]
  • What word do you usually misspell? [awkward]
  • What is the proudest moment of your life? [I can’t narrow it down to one moment.]
  • What four words would you hope that people would use to describe you? [rational, kind, capable, consistent]

Question: Please share your response to some of these questions. You can leave a comment by clicking here.