The Pomodoro Technique – how to work more efficiently

Plus – An interesting article I read this week – Nepalis conquer K2 – in winter

My family is teaching my six-year-old grandson, Benjamin, how to read and how to perform simple math. A key factor that determines the length of his lessons is how long he’s able to concentrate. He’s good for about 10 minutes, after which he needs to do something else (play games on the iPad, walk the dog). Then he’s ready for another lesson. His ability to focus will increase with age; that’s part of the maturation process.  

As a matter of self-awareness, all of us should determine how long we can concentrate on a single event. Then we should experiment with the Pomodoro Technique, a proven time-management method, to find our optimum routine.

The Pomodoro Technique was made popular by Francesco Cirillo. When he was a student at Rome’s Luiss Business School he used a tomato-shaped kitchen timer to regulate his schedule (pomodoro is an Italian word for tomato). He would work for 25 minutes, take a five-minute break, then repeat. (An added benefit of the Pomodoro Technique is that it presupposes that you’ve made a list of important things to focus on.)

By toggling back and forth between focused work and times of repose, we can extend how long we can work because the break-time (a planned distraction) helps reset our focus and energy. It’s even more effective if the breaks are seen as rewards, not just a change of pace. (Allowing myself a bowl of Blue Bell ice cream is an utterly righteous incentive.)

There’s nothing magical about the 25-5 ratio. Customize the principle based on what is optimum for you. 

First, experiment with your concentration level. How long can you read before losing focus? For how long can you respond to emails until your mind grows numb or begins to wander? Listen to a podcast? Work in the yard? Carry on a conversation? Your ability to concentrate will vary in different settings. 

For instance, years ago I experimented with increasing how long I could read in one sitting. I’ve settled on this routine: I always read three or four books at a time, written on different topics by different authors. I read one for 20 minutes, then switch to another for 20 minutes, and so on. I take a break every 45 minutes and then resume. It helps to have multiple and diverse books to read because I can’t sustain reading one author on one subject for an extended period of time. Using this system, I can read for hours. 

Your level of concentration can be increased. At the beginning of this post I mentioned that my grandson can only focus for about 10 minutes. As he ages, we’ll work on incrementally increasing his level until we discover his maximum. Isn’t it encouraging to know that concentration is a skill that can be developed, much like learning to play tennis or a musical instrument?   

Here are some practical steps:

  1. Embrace the importance of being able to concentrate and focus. It can greatly enhance your productivity.
  2. Assess your current capacity to focus in various settings.
  3. Work on increasing your capacity to focus. 
  4. Use the Pomodoro Technique to be more productive.

Having finished writing this post (30 minutes), I’m heading to the backyard to pick some figs.

An interesting article I read this week

A Summit of Their Own  (published in the New York Times, January 24, 2021), tells the story of how a group of Nepalis and Sherpas recently succeeded in summiting the second tallest mountain in the world – K2 – in winter. It had never been done before and was the last great prize of high-altitude mountaineering.

Notice, savor, and enjoy small, slow, and simple things

What beauty are we blind to? — Toby Ord

Thornton Wilder’s play, Our Town (for which he won a Pulitzer Prize), is about life in Grover’s Corners, a small town in New Hampshire. One of the main characters is Emily Webb. The play follows her from a precocious young girl through her wedding to George Gibbs, and her early death.

In act three, Emily returns from the afterlife and visits her hometown, wanting to relive one day—her 12th birthday. She joyfully watches her parents and some of the people of her childhood, but her joy soon turns to pain as she realizes how little people appreciate the simple joys of life. She realizes how every moment of life—particularly the small, simple, mundane aspects—should be treasured. 

When she visits her grave on the hill, she says, “Good-by, good-by, world. Good-by, Grover’s Corners…Mama and Papa. Good-by to clocks ticking…and Mama’s sunflowers. And food and coffee. And new-ironed dresses and hot baths…and sleeping and waking up. Oh, earth, you’re too wonderful for anybody to realize you.” 

She then looks toward the stage manager and asks abruptly, through her tears, “Do any human beings ever realize life while they live it?—every, every minute” The stage manager replies, “No. The saints and poets, maybe—they do some.” The play ends.

I’m admonishing myself in this post. I like to stay busy: I always have a to-do list, I’m goal-oriented, I don’t like to waste time, and I’m inordinately time-sensitive. But I’m missing out on a lot of wonderful things in life. I need to recalibrate my life so that I notice and savor small, slow, and simple things that don’t cry out for my attention but will reward it. 

Things like: Buddy’s bark, Benjamin’s freckles, a perfectly shaped cluster of grapes, a well-tuned chord, holding Mary’s hand, a fresh blackberry, a perfectly still lake, a well-written phrase, a kind gesture, growing a plant from seed, the sound of thunder in the distance, the smell of a sliced lemon, gravity exerting its influence on a tomato plant.

Psychologist Carl Rogers noted, “The good life is a process, not a state of being. It is a direction, not a destination.” He advocated launching “fully into the stream of life.” Our lives will be richer if we embrace adjectives such as enriching, rewarding, awe-inspiring, meaningful, and yes—small, slow, and simple.

Having too much grit is often disadvantageous; sometimes we need to quit

A particular phrase from Winston Churchill’s iconic speech to the British Empire during WW2 is well-known and oft-quoted: “Never give in, never, never, never, never.” Most of us are not familiar with the rest of the sentence: “except to convictions of honor and good sense.”

Grit, tenacity, determination, perseverance…these traits have been lionized as foundational and unquestionably beneficial. We’re taught from an early age to “stick with it and don’t give up.” 

But often the best thing to do is to quit. So let’s add “the willingness to jettison” as a necessary and honorable character trait.

For instance: 

  • A Gallup poll found that 85 percent of workers were either “not engaged” with their work or “actively disengaged.” Why do these employees continue in a job they obviously don’t enjoy? 
  • Many college students declare a major before their freshman year. Halfway through their degree they realize that they don’t enjoy the subject and/or they’re not particularly good at it. But many persevere until they graduate and some even feel compelled to start their career in that field, often committing themselves to years of career-unhappiness. 
  • An entrepreneur will start a company that struggles for years, never getting traction or becoming profitable. But she won’t pull the plug.
  • A company will produce a product or service that fails from the start, but tenaciously and hopelessly hold onto it. 

I think there are two reasons we fall prey to this dilemma.

One, we yield to the sunk lost fallacy. Having invested time or money into something, we are hesitant to quit it because that would mean we would have wasted all that time and money (although they’re already lost). Often, the more we have invested and lost, the longer we persist in thinking it will work out.

Two, we were taught from an early age to never give up and to not renege on a promise or commitment. But sometimes the smartest and best thing to do is to stop in midstream and pursue something different. American computer scientist Paul Graham says, “We’ve all heard the theme of ‘don’t give up on your dreams.’ I know what that means, but this is a bad way to put it, because it implies you’re supposed to be bound by some plan you made early on. The computer world has a name for this: premature optimization. So instead of working back from a goal, work forward from promising situations. This is what most successful people actually do anyway. Instead of plan-and-implement, adopt a test-and-learn model.” 

As comedian W. C. Fields said, “If at first you don’t succeed, try, try again. Then quit. There’s no use being a damn fool about it.” 

Don’s best of 2020 – book, meal, wine, travel experience, person, thought, concert, family member

I am grateful to God for my life, family, and friends. Here are a few memorable things about my life in A.D. 2020.

Book – Range – David Epstein 

Forbes called it, “The most important business—and parenting—book of the year.” Epstein examined the world’s most successful athletes, artists, musicians, inventors, forecasters and scientists. He discovered that in most fields—especially those that are complex and unpredictable—generalists, not specialists, are primed to excel. Generalists often find their path late, and they juggle many interests rather than focusing on one.

 

Meal – Oaxaca, Mexco

Oaxaca, Mexico is the culinary capitol of Mexico. Mary and I spent four days there, feasting at many excellent restaurants. The meals, Colonial architecture, pre-Hispanic ruins, and local artisans make this a destination I want to take my friends to.

 

Bottle of wine – my own wine

Three years ago I planted a small vineyard. On July 17, 2020, I harvested 123 pounds of Blanc Du Bois grapes at Brix 18, specific gravity – 1.085, PH – 3.2, TA – .75. I raised the Brix to 20 by adding 381 grams of sugar. I used .176 Premier Classique Montrachet yeast. The wine was bottled on September 18, 2020.

 

 

 

Travel experience -Israel

Every two years Chuck and Cynthia Swindoll lead a tour to Israel. It is an incomparable experience. I am blessed to lead worship on these trips. We went in March of this year, returning to the U.S. just 24 hours before international travel was shut down. Chuck’s next trip to Israel is March 6-17, 2022. 

 

Person of the year – Wayne Stiles

Wayne Stiles is a wonderful friend and colleague. He is a pastor, teacher, writer, entrepreneur, and friend to many. Five years ago he helped me start my blog site – Think With Me – and continues to come to my aid on technical issues. He has been posting spiritually refreshing devotionals online for many years. His newest project—Walking the Bible Lands—takes you on a virtual tour of the Holy Land through video and audio. You must check it out.

 

Most intriguing thought – How you think is more important than what you think.

I enjoy finding an interesting and challenging phrase and thinking deeply about it. I’ve been cogitating on this thought for years: How you think is more important than what you think because how you think will ultimately determine what you think. In 2021, I’m going to write a book about how to think clearly. I’ll address things we need to avoid (herd mentality, confirmation bias, brainwashing, illusory truth effect, false causality, etc.) and mental skills to develop (critical thinking, dialectic thinking, cognitive dissonance, analogical thinking, etc.). Many of my posts in 2021 will address this topic.   

Music concerts – Christmas at Stonebriar Community Church

This December, adhering to COVID safety protocols, my church split our choirs and orchestra into smaller ensembles, so we had multiple Christmas concerts this year. The musicians rose to the challenge. See the December 6, 13, and 20 concerts online.

New family member – Sunsage Huckleberry Fen

Four-month-old Fen (English Cocker Spaniel) joined the Clarkes’ family (my son-in-law and daughter) in December. He’s a bundle of energy, joy, and hope for the future.  

 

 

 

 

COVID-19

2020 was a difficult year for the human race. I am grateful that, so far, no one among my family and close friends has perished from the virus. My heart goes out to those who have lost loved ones and to those who have been adversely affected financially and in their careers. Hopefully, in 2021 the virus will be controlled and we will adjust to the new normal. God will see us through this pandemic.  

 

I’ll end with this…